Microsoft Teams continues its dream run in the enterprise sector. The company is doubling its Microsoft teams with new features and functions. Among them, screen sharing is probably one of the useful add-ons to present the content to other participants. If you’re having trouble using screen sharing on Microsoft Teams, read on to learn how to fix the issue.
Screen sharing is a boon for administrators and teachers who present their display configuration to other members during the call. You can also use the integrated whiteboard in Microsoft Teams to launch ideas and thoughts. Screen sharing not working in Microsoft Teams may force you to find alternatives and reduce team productivity.
Fortunately, it’s pretty easy to fix screen sharing that isn’t working on Microsoft Teams. Read along to find out how.
1. Use a high-speed internet connection
You practically share your PC screen with other members while video calling in screen sharing mode. It might sound simple in theory, but it does require high-speed internet speed to perform flawlessly in the background.
You can visit fast.com or use services like Speetest and make sure you have good internet speed numbers. If your Windows 10 PC or laptop is connected to the 2.4 GHz Wi-Fi network, consider switching to the 5.0 GHz frequency for better connection and speed.
2. Close / pause irrelevant apps consuming data
If a third-party app or web browser tab downloads or streams large files over the internet, you should consider stopping the download process while screen sharing in Microsoft Teams.
Make sure Microsoft Teams gets the maximum bandwidth to use during long video calls, and you won’t have any issues.
3. Close apps and background activities
This applies to PCs and laptops with low RAM count. When too many apps and business processes are running in the background, it interferes with Microsoft teams and its features, such as screen sharing.
Follow the steps below to close background apps and activities.
Step 1: Press the Windows key and type Task Manager.
2nd step: Hit enter and open the app.
Step 3: If you notice unnecessary CPU usage by some random app or process, click on it and tap End Task at the bottom.
If you frequently experience issues with Microsoft Teams, you should make it a routine and follow it before an important meeting.
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4. Use Google Chrome or Microsoft Edge
If you are using the web version of Microsoft Teams, you must be using Google Chrome or Microsoft Edge on Windows 10.
Instead of using Firefox or Vivaldi, consider upgrading to Chrome or Edge for a seamless screen sharing experience in Microsoft Teams.
5. Make sure you have permission for screen sharing
Participants can also share the screen during Microsoft Teams video calls. But first, you need to contact the admin to give you the proper permission from the Meetings options in the Microsoft Teams app.
Without this, as a participant, you will not be able to share the screen in group meetings.
Here’s how to give the appropriate permission for screen sharing in Microsoft Teams.
Step 1: When you are on a call, click on the three-dot menu in the menu bar above.
2nd step: Select Meeting Options.
Step 3: Under the “Who can bypass the lobby” option, select Everyone.
Now all participants in the Teams call can share the screen during a presentation. This one is especially useful in the education industry, where teachers ask students to make presentations during the Microsoft Teams call.
6. Lower display resolution
This is indirectly linked to the proper functioning of Microsoft Teams under low bandwidth. You can lower the display resolution and try screen sharing again in Microsoft Teams.
This is especially useful when working with a 4K display in Windows 10. In the default mode, Microsoft Teams should stream 4K content through screen sharing. You can lower the display resolution and reduce the strain on the Microsoft Teams app. Here’s how to do it.
Step 1: Open the Settings app on Windows 10 (Windows keys + I).
2nd step: Go to System> Display> Display resolution.
Step 3: Select a low display resolution and restart the PC.
Now open Microsoft Teams and try to share screen again.
7. Clear Microsoft Teams cache
Sometimes an excessive amount of cache collected by Windows 10 can disrupt the functions of Microsoft Teams. Here’s how to delete Microsoft Teams cache on Windows 10.
Step 1: Completely close the Microsoft Teams app on Windows 10.
2nd step: Select Windows + R keys and open the Run menu.
Step 3: Type % appdata% Microsoft Teams in the box and press Enter.
Step 4: It will open File Explorer with a folder containing the Teams files.
Step 5: Select all and delete them from PC
Restart the PC and try your luck with Microsoft Teams again.
8. Update Microsoft teams
Microsoft Teams screen sharing that is not working may be linked to an outdated version on the device. The software giant regularly releases software updates to the app to add new features and fix bugs.
Open the Microsoft Teams app, click the three-dot option in the menu bar, and check for updates. Install this latest version on the device and start screen sharing during group meetings.
Make a flawless presentation
Microsoft Teams is advancing steadily with new features like Gallery View, Chat Rooms, and more. It quickly became an integral part of our work from home setup.
Screen sharing plays a major role in the transmission of a message during video conferences. Follow the steps above and you can easily fix the not working screen sharing issue on Microsoft Teams.
Microsoft Teams is a pleasure to use dedicated keyboard shortcuts. Read the article below to learn more about the top eleven Microsoft Teams keyboard shortcuts for Windows and Mac.
Last updated on June 10, 2021
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